Application for Room Use

Thank you for applying for use of a conference space at our WE CAN Hyannis office. You can expect to hear from us, regarding your application, in approximately one week.

Day & date of event

Event time beginning

11:00 AM

Event time ending

12:00 PM

One time use or multiple date use?

One time use

Multiple date use

If multiple date use, please outline specific dates and times

Preparation/Clean up time needed – before and after event

Contact information

Company

Contact first name

Contact last name

Street Address

Street Address Line 2

City

State

Zip Code

Best Phone

By providing a telephone number and submitting the form you are consenting to be contacted by SMS text message. Message & data rates may apply. Reply STOP to opt out of further messaging.

Phone Type

Cell

Home

Business

Other

Room use information

Purpose of Use

Community Served

Space requested:

Lg Conference Room (seats up to 30)

Small Conference Room (seats up to 6)

Consultation Room (seats 2-3)

With the rental of large conference room, how many 8-foot tables requested?

With the rental of large conference room, how many chairs requested?

Will you need access to the kitchen area?

YES

Any technology needed?

Microphone

Projector

Computer

Approximate number of guests attending

Will there be an admission fee?

YES

If so, how much?

Does this organization carry liability insurance?

YES

If yes, please upload Certificate of Insurance that indicates amount & Agent’s name

Upload Certificate of Insurance

Check if requesting an insurance waiver and provide reason below

Reason for requesting insurance waiver

Rules/Regulations for facility use:

Application submissions are reviewed by WE CAN staff.
Prior to use Groups/Organizations must have submitted the completed application, and insurance certificates required, unless waiver is requested.
No alcohol, drugs or smoking is allowed anywhere in the office or on the property.
Candles/flames are also prohibited in or around the building.
Space used must be returned to its original condition, please close any windows opened.
Nothing can be mounted on or adhered to any wall or surface.
All equipment borrowed must be returned in its original condition.
Groups/Organizations must strictly adhere to use times outlined on the application.
Groups/Organizations may not block emergency exits or passageways on the property.
WE CAN reserves the right at its sole discretion to review all proposed uses of WE CAN premises and to deny any uses that are deemed inappropriate.
It is understood that programming for WE CAN, as well as cases of an emergency, may necessitate groups/organizations to experience room assignment change and possibly cancellation.

Agreement:

I/we have read the rules and regulations and fully understand the contents. I/we accept the responsibility for proper use of the facilities and for the actions and conduct of the above group using WE CAN’s facilities for this/these functions. I/we agree to provide adequate adult supervision at all times during the use of the facility. I/we will assume all responsibility for all fees, charges, and damage claims resulting from such use of the facilities. I/we understand any advertising for this event outside the building must follow the sign code for the town of Barnstable. These codes may be obtained from the building department.

I have read and agree to the rules & regulations for facility use.

Insurance requirements:

The Renter is required to carry a General Liability Insurance, naming “WE CAN Corporation.” as an “additional insured,” for at least $1,000,000 per rental. These policies are budget friendly and can be obtain for duration of event. WE CAN must have certificate 30 days prior to event. Waivers can be requested and will be reviewed on a case-by-case basis.
Renter agrees to assume liability for all personal injury and property damage resulting directly or indirectly from Renter’s use of the premises. The Renter further agrees to hold WE CAN and its agents and employees harmless from all liability, claims, costs, or assessments arising directly or indirectly out of Renter’s use of the premises.
WE CAN assumes no responsibility and expressly disclaims any liability or responsibility for damage to personal property belonging to Renter, vendors, guests or employees in or on the premises for injury to person invited to the premises or employed by Renter or Renter’s vendors for any purpose whatsoever. Renter hereby agrees to be responsible for, and reimburse WE CAN for any loss or damage to its buildings, their contents, equipment, or grounds, by Renter, guests, employees, vendors, and those employed by vendors.

Parking:

There are approximately 6 parking spaces in front of our space at 127 Airport Road, Hyannis, and another 5 on the right side of the building. Please leave the handicapped parking space open for users who need it. Please do not park directly in front of Classic Kitchens & Interiors during normal business hours. There is additional parking available in a lot to the left of the building - this lot is accessible from the right side of the building to the back, and then around to the left.

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